1. Management
1.1. The Committee’s Executive members shall be:
1.1.1. Director of Cricket or Chairman - the function of this role is to provide direction to where the club is growing, chair all committee meetings & AGMs, seek new members, resolve any issues and has the veto vote on all matters related to the club.
1.1.2. Club Manager - the function of this role is to take care of all the day to day running of the club in terms of fixtures, website, finance, AGM and communication tasks. He will be the first point of contact for all members on all matters related to the club. Runs the Sub committee.
1.1.3. Captain - the function of this role is to be the club's ambassador at fixtures, lead the side, select the playing team and chase up availabilities & confirmations.
1.1.4. Vice Captain - non voting sub committee member who assists the Captain and to lead the side when required.
1.1.5 Social Secretary - non voting sub committee member who runs/organises the social functions for the membership
1.1.6 AGM Secretary - non voting sub committee member who books/organizes the AGM
1.1.7 Welfare Officer - non voting sub committee member who is responsible for health & safety
1.2. The Committee will meet on a need’s basis and any Committee member can call a meeting.
1.3. The quorum at all Committee meetings shall be three members and those members present shall choose the Chairman at these meetings. All members present shall have one vote, in the case of equality of votes, the Chairman will have the casting vote.
1.4. All Committee members shall be elected at the Annual General Meeting of The Club.
1.5. Any Committee member missing three consecutive meetings without reasonable explanation shall be deemed to have resigned.
1.6. All content to be published on Phoenix’s Website require approval from at least two Committee Members.
1.7. Decisions can be discussed by phone but will require approval from all the Committee Members otherwise a Committee Meeting will have to be called.
2. Elections of Officiers – All electable posts shall be properly proposed and seconded and selections made on a majority vote at the AGM.
3. Proxy Voting - The member must first inform The Committee, with reason, that he can not attend. Then he must send The Committee in writing, for each of the electable position, the name of the member he wants to vote for. For each position he can submit more than one name but in priority of who he wants his vote to go to first. If the member(s) that has been voted for by Proxy do not stand for the position then the vote is discarded.
4. Nomination Rule
4.1. All Members can Nominate, Second and Vote
4.2. A Member can be a Candidate for Election for only One Committee Position
4.3. A Member can Nominate or Second only One Candidate for each Open Committee Position
4.4. The Committee Positions shall be Nominated, Seconded and signed by different Members
(i) Nominee must be nominated by another member, as they cannot nominate themselves
(ii) Nomination must be seconded by another member
(iii) Same person can not nominate and second at the same time
4.5. A Candidate can accept Nomination for only One Committee Position
5. Annual General Meeting (AGM)
5.1. The AGM shall normally be held on the First Sunday of November each year and all affiliated members entitled to attend shall be given at least 30 days notice thereof by of an Agenda.
5.2. Members who have an issue to discuss are to send their comments to the Secretary. All comments will be reviewed and a final Agenda will be circulated 14 days before the AGM.
5.3. Each member affiliated to The Club attending the AGM shall be entitled to one vote on any matters that are placed before them.
5.4. A vote may only be taken on items contained in the previously circulated agenda of the meeting.
5.5. In the event of a member who is not present being proposed for any office, his willingness to stand must be produced in writing.
5.6. Proxy voting is allowed.
6. Extraordinary Gerneral Meeting (EGM)
6.1. An EGM may be convened at the request of any Phoenix’s Voting Member when a question of urgent importance has arisen & has at least 30% of members support.
6.2. All members shall receive no less than 28 days written notice of such a meeting.
6.3. The Agenda will be the specific issuse rasied and voted on.
6.4. Voting powers shall be the same as at the AGM.
7. Membership
7.1. The types of membership are:
7.1.1. Lifetime - A member can become a Lifetime member based on hardwork, dedication and efforts in establishing and progressing the
club. Only Lifetime members can nominate other members in to this group and only Lifetime members can stand for for the
Director of Cricket role.
7.1.2. Full – The member will be available for Team Selection, can Vote, be proposed for Election and allowed to attend Nets & Tour.
7.1.3. Honaray – This member is a player who chooses not to be available for Team Selection & Nets. The member can not vote or be proposed for Election but can attend Tour.
7.1.4. Non Voting – This member is a player who plays when a team of members can not be selected. The member can not vote or be proposed for Election but can attend Nets & Tour.
7.2. Each candidate for admission as a member of the club must be proposed by one existing member and elected by a majority of the membership if at the AGM.
8. Team Selection – The captain chooses the team from the full membership contingent and if team can not be established then by any other means.
9. Availabilities & Selection
9.1. People need to update their availabilities so to allow the captain to pick the side thus saving him from calling everyone.
9.2. On selection people must confirm by Thursday on the website stating if they are playing or not.
9.3. If the availabilities are not update and/or the selection is not confirmed then the captain can presume, after trying to contact the player, that the person(s) is/are not available and then can select another player.
10. Awards & Trophies
10.1. The following awards are to be presented
10.1.1. Phoenix Award
10.1.2. Captains Award
10.1.3. Best Batsman
10.1.4. Outstanding Achievement in Batting
10.1.5. Best Bowler
10.1.6. Outstanding Achievement in Bowling
10.1.7. Best Fielder
10.1.8. Recognition Medal
10.1.9. Ambassador Award
10.2. The Batting and Bowling awards are to be based on Aggregate Scores
10.3. The Phoenix award is to be the Players Player award voted by the members
11. Subscriptions
11.1. The subscriptions shall be determined annually. Full Members are £50 and Students/Unemployed £25. The match subs are £7 per game. All annual subscriptions become due after the club's AGM and must be paid before the third game of the season. All other fees are to be paid as and when they are incurred.
11.2. Members who have not paid their annual subscriptions by this date are eligible for team selection and if the above date is passed will have to pay a penalty subs charge per match of £10.
12. Disciplinary Action – The management shall have the power to issues warnings to players for unruly conduct. In order to suspend or expel any member whose conduct shall is prejudicial to the interests of the club then an EGM is to be called where the members concerned can state their case and the final ruling will be decided by the majority of the membership. A member so expelled shall have no claim on the management or the club in any respect whatsoever.
13. Grievance & Complaint – Any grievance or complaint must be made in writing to the club Secretary. If this is not dealt with satisfactorily, or if so requested, he shall submit them to the management.
14. Rules & Bye Laws
14.1. The management shall have the power to deal with any matter not provided for in these rules.
14.2. A copy of these rules shall be provided to all members, who by reason of their membership, engage to conform to these rules.
15. Name and Colours - The club shall be called Phoenix Cricket Club. The colours shall be Red & Gold.
16. Changing the Rules – Any amendments (removal, change or addition) of rules are to be presented to the committee by all Members at the AGM. The Executive Committee will then review (if required Voting can take place) these and decide which ones are beneficail to keep. No club decision can be made without agreement by vote by either the members and/or the Executive Committee.